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How To Make Your Microsoft Visio Flow

Visio began in 1992 as a standalone product produced by Shapeware Corporation.

A pre-release was distributed free on a floppy disk along with a Windows systems readiness evaluation utility. In 1995, Shapeware Corporation changed its name to Visio Corporation to leverage its market recognition and product equity. Microsoft acquired Visio in 2000, and rebranded it as Microsoft Visio.

Visio software helps you visualize business processes via rich workflow modeling. It includes creative tools that help you organize complex processes into simple, yet visually-rich workflows to optimize your projects. Akin to Microsoft Flow business process automation (BPA), Visio generates dynamic diagrams and links data from Excel, Access, and SharePoint.

If you are an Office Insider or Visio Online Plan 2 subscriber, you may access the beta integration of Visio and Flow.

The integration is also available via the Monthly Channel (Targeted) with Build 11231 and later. You must have a free or premium plan with Flow or a qualifying Office 365 (O365) subscription including Flow. The Visio Flow integration allows you to:

  • Create flows from scratch

    • Use built-in Business Process Model and Notation (BPMN) stencils
    • Click the “Prepare to Export” button in the ribbon
    • Add all your Flow actions and triggers
    • Resolve any validation errors and tap “Export“
  • Build flows from existing Visio diagrams

    • Convert your diagram elements to BPMN shapes
    • Mark each with the right flow action or trigger
    • Follow the above export steps
    • Let Visio can take care of the rest

Microsoft Flow is the “spiritual successor” to SharePoint Designer – the integration lets you design your site with Visio business processes and execute it thru Flow sans HTML code – just as you would do in Designer.

Integrate Visio and Flow to enhance your creative process, so your IT team can focus on technical strategy.

Create a BPMN diagram in Visio and export to Microsoft Flow to automate workflows between your favorite apps and services. For example, make a workflow to receive a notification upon the completion of a website form, or collect and arrange data regarding a new social media follower. The built-in comment and chat features enable you to effectively collaborate and review your flows to ensure team feedback is fully documented prior to project execution.

BPMN and workflow automation accelerates your project workflow with or without Artificial Intelligence (AI). If you aim to successfully integrate AI into your business processes, create a well-defined automation that will produce transparent data models and machine learning optimizations.

Create process flows in Visio then automate them in Flow

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